Executive Office Manager (m/f/d)

Dortmund, Germany, Europe

Company Overview:

ProtaGene is a world-leading analytic CRO partner for the biopharmaceutical and cell and gene therapy industries. From research through product commercialization, we provide the most advanced, integrated, and Quality system driven analytic capabilities and packages for biologic therapeutics as well as cell and gene therapy platforms. Our deep history of analytical leadership in protein-based therapeutics stems from the merger of Protagen Protein Services in Europe and BioAnalytix in the US. In 2021 GeneWerk’s unique capabilities in vector safety, integration site analysis, and bioinformatics were integrated into our platforms and service offerings, establishing ProtaGene. The organization operates over four sites in Europe and North America, and works with leading large pharma, biopharmaceutical, and gene therapy companies worldwide.

Please click here to see the German Translation.


  • Leading the office management team at several locations
  • Ensuring a friendly and competent approach to our guests
  • Further development of the department, networking of the locations as well as optimization of the administrative processes
  • Administrative support of the organization
  • General correspondence (German/English)
  • Preparation of quotations, creation of projects in the project management system, ordering, etc.
  • Coordination of the telephone switchboard
  • Appointment and travel coordination
  • Maintenance of customer master data
  • Coordination of property management at several locations as well as support in facility management
  • General documentation and archiving of (contract) documents


  • You have a completed commercial vocational training
  • You have several years of professional experience in a comparable position
  • You are a customer-oriented and communicative person with a serious and friendly manner
  • You have strong organizational skills and a quick grasp of the situation
  • Your profile is rounded off by very good knowledge of MS Office (especially Excel) and very good written and spoken English

We offer:

  • Responsible and varied tasks in a motivating working environment
  • A permanent position in a dynamically growing international life science group with over 200 employees
  • Optimal induction and training opportunities as well as individual development options
  • Appreciation, openness and respect as well as a lively feedback culture
  • Flat hierarchies, short decision-making processes and flexibility
  • Comprehensive health management
  • Job-Bike leasing
  • Regular company and team events

We are looking forward to receiving your complete application documents in English or in German, including a letter of motivation, information on the possible starting date and your salary expectations in one or two PDF files by e-mail to:

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